on Maintenance Reliability

Preventive maintenance software can provide a number of benefits for organizations. From increasing labor productivity to extending equipment life, these benefits can significantly impact a company’s bottom line. However, outcomes of preventive maintenance software largely depend on the software program selected. Consider these essential functions when selecting preventive maintenance software:

Streamline Scheduled Maintenance

At the heart of any computerized maintenance management system (CMMS) is the ability to schedule preventive maintenance tasks. Since preventive maintenance is essentially planning ahead, a CMMS should allow you to create a maintenance schedule for each piece of equipment. Within each schedule, a complete set of required inspections and manufacturer’s guidelines should be adhered to. Comprehensive maintenance schedules help ensure all equipment operates in peak condition and helps prevent unplanned repairs.

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The ability to make smarter asset management decisions is one of the main benefits of implementing computerized maintenance management software (CMMS). And the driving forces behind that ability are the reporting and dashboard features. Data mining is arguably the most important CMMS feature of all—it’s certainly a feature you should assess carefully when comparing software options. The CMMS reporting feature helps organizations accomplish the following:

Identify Trends & Weaknesses

Tracking key performance indicators (KPIs), or quantifiable metrics that reflect performance, allows maintenance managers to measure success. Mean Time Between Failure (MTBF) is a common KPI reported on within CMMS software. It reflects the amount of time lapsed between occurrences of asset failure, enabling maintenance staff to pinpoint problem assets. For example, a low MTBF for a specific piece of equipment could indicate there’s an underlying issue. Reporting KPI measurements such as these help maintenance managers spot potential trends leading to equipment breakdown and lags in production.

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When using a computerized maintenance management system (CMMS), proper naming conventions are important to its success. Although it may take time in the upfront planning phase to define IDs for assets, parts, resources, maintenance procedures, etc., the outcome will be well worth the extra effort. Appropriate CMMS naming conventions provide a streamlined process for easily finding information and reporting.

While a state of the art CMMS system provides extensive query capability by most data fields, it still makes sense to think about and craft proper naming standards. Your CMMS vendor should be able to provide recommendations that have stood the test of time and worked well for their customers. Most important to the success of a streamlined and efficient system is to document your organization’s conventions in the maintenance standard operating procedures (SOPs) and provide proper training on the SOPs, along with the software training provided by your CMMS vendor. Once users know the established standards and how to use their CMMS system, finding needed information is a snap.

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